Services

Handling phone calls, emails, and other correspondence, often acting as a gatekeeper for the executive. This can also include drafting and sending communications on behalf of the executive. 

Coordinating domestic and international travel, including booking flights, accommodations, transportation, and preparing travel itineraries. 

Organizing and preparing for meetings, including booking meeting rooms, preparing agendas, and gathering necessary documents or presentations.

Preparing reports, presentations, memos, and other documents, and ensuring they are filed and stored appropriately.

Managing sensitive or confidential data, ensuring it is kept secure and shared only with authorized individuals.

Assisting in managing and tracking the progress of various projects, ensuring deadlines are met.

Managing budgets for the executive, including handling expenses, invoicing, and financial reporting.

(QuickBooks & Quicken proficient)

Coordinating events, such as conferences, company meetings, or team-building activities.

Overseeing day-to-day office tasks, such as ordering office supplies, managing equipment, and ensuring the smooth running of the office environment.

Addressing issues that arise in the absence of the executive and making decisions as needed to ensure continued operations.

Facilitating communication among project stakeholders (owners, architects, contractors, suppliers).

Scheduling meetings, preparing agendas, documenting meeting minutes, and following up on action items.

Assisting with cost estimation, budgeting, and financial tracking.
 

Reviewing invoices, tracking expenditures, and monitoring project budgets to maintain financial health.

Developing and maintaining project schedules.
 

Identifying schedule delays, proposing mitigation measures, and updating stakeholders on schedule changes.

Managing project documentation, including contracts, permits, change orders, and construction drawings.
 

Preparing status reports and assisting in the submission of necessary compliance documentation.

Conducting site inspections and ensuring construction activities meet project standards and specifications.
 

Coordinating quality control activities, such as material testing and site reviews.

Assisting in obtaining quotes and managing purchase orders and deliveries.
 

Coordinating the timely procurement and delivery of materials and equipment.

Identifying potential risks and supporting the development of mitigation strategies.
 

Reporting issues proactively to the project manager to prevent project delays or cost overruns.

Assisting in selecting subcontractors and managing contracts.
 

Ensuring subcontractors fulfill their contractual obligations, including timelines, quality, and safety requirements.

Assisting with compliance to construction regulations, building codes, and safety standards.
 

Supporting site safety inspections and ensuring the site adheres to safety protocols.

Acting as a liaison between clients and project teams.
 

Providing project updates, addressing client concerns, and ensuring client satisfaction throughout the project lifecycle.

Managing and tracking the entire transaction process from listing to closing.
 

Scheduling meetings, managing calendars, and ensuring deadlines are met.

Preparing, reviewing, and managing transaction documents including listing agreements, leases, purchase agreements, amendments, and closing statements.
 

Ensuring accuracy and completeness of all legal paperwork and filings.

Serving as a primary point of contact between brokers, clients, attorneys, lenders, escrow agents, title companies, and other stakeholders.

Providing regular updates on transaction status and promptly addressing inquiries.

Assisting with the collection and distribution of due diligence materials such as surveys, environmental reports, zoning verification, financial statements, and leases.
 

Coordinating property inspections and site visits.

Conducting market research and compiling data on commercial properties, comparable transactions, and market trends.
 

Preparing property listings, marketing materials, and transaction presentations.

Maintaining and updating CRM systems and transaction databases.
 

Managing electronic and physical files to ensure accurate record-keeping and accessibility.

Assisting in creating and distributing marketing collateral for properties.
 

Managing property listings on commercial real estate platforms and websites.

Tracking transaction-related expenses and financial documentation.
 

Assisting in gathering financial information required for underwriting or financing purposes.

Coordinating closing logistics and managing closing checklists to ensure all conditions are satisfied.
 

Ensuring smooth transitions and follow-up post-transaction, including client satisfaction surveys or property turnover support.

Providing general administrative assistance such as property tours, scheduling, document scanning, data entry, correspondence drafting, and organizing electronic files. 

Responding to tenant inquiries, concerns, and maintenance requests.
 

Facilitating tenant move-ins and move-outs, conducting walkthroughs, and providing information to residents.

Assisting in rent collection, tracking payments, issuing notices for late or missed payments.
 

Processing invoices, monitoring expenses, and assisting with budgeting and financial reporting.

Conducting property tours and showings with prospective tenants.
 

Assisting with lease preparation, renewal negotiations, and maintaining high occupancy through effective marketing.

Scheduling and coordinating maintenance and repair work with vendors or in-house staff.
 

Following up on work orders to ensure timely and satisfactory completion.

Maintaining accurate property and tenant files, lease documentation, and records.
 

Updating property management databases and preparing reports as required.

Assisting in ensuring properties comply with local laws, housing regulations, and property codes.
 

Conducting regular property inspections and coordinating corrective actions when needed.

Communicating and negotiating with vendors and contractors.
 

Ensuring work performed meets quality, budget, and compliance standards.

Supporting the Property Manager and/or Property Owner in day-to-day operational tasks and strategic planning.
 

Assisting with emergency response procedures and after-hours incidents as needed.

Assisting in managing eviction processes when necessary, including documentation preparation and coordination with legal counsel.
 

Ensuring adherence to fair housing and landlord-tenant laws.

Hiring, training, and supervising restaurant staff, including scheduling and performance evaluations.
 

Managing employee relations, resolving conflicts, and maintaining a positive work environment.

Ensuring daily operations run smoothly, from opening and closing procedures to managing service quality.
 

Establishing and enforcing operational procedures and standards.

Overseeing inventory control, ordering supplies, and ensuring optimal inventory levels to prevent waste or shortages.
 

Coordinating with suppliers and negotiating contracts or pricing.

Developing and managing budgets, monitoring sales performance, and controlling operational costs.
 

Reviewing financial statements, analyzing profitability, and implementing strategies to meet financial goals.

Ensuring adherence to health, sanitation, food safety regulations, and local health codes.
 

Regularly conducting safety inspections and training staff on best practices.

Collaborating with chefs and owners on menu planning, pricing strategies, and menu presentation.
 

Analyzing customer feedback and market trends to enhance menu appeal.

Implementing marketing strategies, promotions, and events to attract customers and increase sales.
 

Managing social media presence, promotional materials, and online reputation.

Overseeing the maintenance and upkeep of restaurant equipment, ensuring operational efficiency and safety.
 

Scheduling regular maintenance and coordinating repairs as needed.

Providing regular operational reports to owners or senior management.
 

Assisting with strategic planning, goal setting, and implementing improvements for restaurant growth.

Maintaining employee records and HR documentation, ensuring confidentiality and compliance with all laws.
 

Handling employee relations, addressing workplace conflicts and disciplinary actions; maintaining necessary company policies and procedures.

Processing payroll accurately and timely, including wage calculations, overtime, bonuses, and deductions.
 

Maintaining detailed payroll records, ensuring compliance with federal, state, and local regulations.
 

Handling direct deposits, payroll tax filings, and year-end tax documents (e.g., W-2s, 1099s).

Acting as a point of contact for employee HR inquiries.
 

Creating and updating company policies and employee handbook guidelines.
 

Monitoring regulatory changes impacting payroll and HR functions, ensuring the company stays compliant.